Manage your work hours
1.1. Why is it important to record the details of hours worked, in the Time Tracking module?
It helps project managers (PM), program architects (PA), and project coordinators (PC) track project progress. It also enables them to detect budget deviations.
Additionally, display general work indicators at the company level. This information is used to update a large number of reports for decision-making purposes in different areas of the company.
1.2. Use the Time Tracking module to upload this data in just a few steps:
First, pick a project and task, then enter the time spent on it. If needed, these hours can also be linked to a phase, deliverable, or specific workflow project.
Pro Tip: A new month's work should not be started until the previous month's work is completed. It is also recommended that you record your work daily and complete each week. Every Monday, project managers receive the work report for the whole team. Bear in mind this: Hours not saved are hours not worked.
1.3. Frank provides a tool to help you perform charge control. What is it?
Each user can review and validate their work by clicking the "Follow my work" button. This button is available in the weekly calendar view.
On-screen summary:
- Month: May 2025 Always indicates the current month and year for which details are shown.
- Historical accumulated hours: This data refers to the balance of hours from the previous month, when the balance was closed on the last day. You will know whether you have surplus hours or outstanding hours to be compensated for. You will also see this total when you upload your invoice.
- The expected hours: are calculated as follows: eight working hours per day are multiplied by the number of working days in the month, with the result adjusted for any national holidays that month. If you are working in the client's office in another country, this total will also include non-working days in that country.
- Executed hours: the number of hours charged for the current month.
- Executed vs expected: is a comparison between the two totals. If the difference is negative, it means that you have worked fewer hours than expected.
- Project HS: filter by the number of hours dedicated to a project.
- Non-project HS: shows the detail of hours spent on non-project tasks, such as holiday, sickness or study leave.
- Non-working hours: non-working hours due to holidays of the month.
- At the bottom of the window, you can see a breakdown of the logged hours.
By viewing the summary, you can identify whether your workload is complete. If not, you can go back to the calendar and edit it.
Pro Tip: Please note that hours edition can only be done during the current month; you cannot edit or delete hours from previous months.
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1.1. Why is it important to record the details of hours worked, in the Time Tracking module?
It helps project managers (PM), program architects (PA), and project coordinators (PC) track project progress. It also enables them to detect budget deviations.
Additionally, display general work indicators at the company level. This information is used to update a large number of reports for decision-making purposes in different areas of the company.
1.2. Use the Time Tracking module to upload this data in just a few steps:
First, pick a project and task, then enter the time spent on it. If needed, these hours can also be linked to a phase, deliverable, or specific workflow project.
Pro Tip: A new month's work should not be started until the previous month's work is completed. It is also recommended that you record your work daily and complete each week. Every Monday, project managers receive the work report for the whole team. Bear in mind this: Hours not saved are hours not worked.
1.3. Frank provides a tool to help you perform charge control. What is it?
Each user can review and validate their work by clicking the "Follow my work" button. This button is available in the weekly calendar view.
On-screen summary:
- Month: May 2025 Always indicates the current month and year for which details are shown.
- Historical accumulated hours: This data refers to the balance of hours from the previous month, when the balance was closed on the last day. You will know whether you have surplus hours or outstanding hours to be compensated for. You will also see this total when you upload your invoice.
- The expected hours: are calculated as follows: eight working hours per day are multiplied by the number of working days in the month, with the result adjusted for any national holidays that month. If you are working in the client's office in another country, this total will also include non-working days in that country.
- Executed hours: the number of hours charged for the current month.
- Executed vs expected: is a comparison between the two totals. If the difference is negative, it means that you have worked fewer hours than expected.
- Project HS: filter by the number of hours dedicated to a project.
- Non-project HS: shows the detail of hours spent on non-project tasks, such as holiday, sickness or study leave.
- Non-working hours: non-working hours due to holidays of the month.
- At the bottom of the window, you can see a breakdown of the logged hours. By viewing the summary, you can identify whether your workload is complete. If not, you can go back to the calendar and edit it.
Pro Tip: Please note that hours edition can only be done during the current month; you cannot edit or delete hours from previous months.